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About

Big Bar Guest Ranch Weekend Wedding Package 2022/2023

Big Bar Guest Ranch is a wedding venue situated in Clinton, British Columbia. This facility provides couples with a laid-back setting to celebrate their love. Here, you and your loved ones can enjoy a peaceful atmosphere, a dedicated events staff, and a beautiful nature-filled backdrop complete with scenic rolling hills.

We are happy you are considering hosting your wedding at Big Bar Guest Ranch owned and operated by SXDC Ltd in partnership with the Stswecem'c-Xgat'tem First Nation. This is the most special occasion to celebrate and we are delighted to share our space to help you make your dreams for a ranch wedding a reality.

Whether you are looking to host a large family event or a small intimate elopement we are here to help you with the details along the way. If you are after a rustic “home grown” back to nature kind of affair you have found the right location. The ranch offers outstanding vista for photographic opportunities and an abundance of stars to dance under all night long.

For larger events we offer an exclusive ranch use weekend package to celebrate the joining of two families. In this way having a Guest Ranch wedding is comparable to a destination wedding of sorts; gathering your close friends and family in one location to enjoy not only one evening of celebration but a whole weekend event. This type of celebration creates something truly unique, an opportunity for everyone to gather together, share in the making of this great occasion and depart as one big united family.

Our all-inclusive package provides exclusive use of the ranch for your event, allowing the ranch to give our full attention to your unique needs. It includes:

Cuisine

Couples holding their big day here may also avail of numerous catering services to help make their event all the more special. Dining options such as buffets, family-style service, hors d’oeuvres, plated service, and others are all available.

Facilities and Capacity

This venue offers event space for a variety of wedding-related events, such as engagement parties, showers, rehearsal dinners, ceremonies, and receptions. Say “I do” in front of your guests in a picture-perfect outdoor ceremony, filled with plenty of fresh air and stunning views. Receptions can be held on the tranquil Harison House lawn, where guests can mingle, enjoy a delicious wedding meal, and dance the night away under the stars.

The ranch has a hosting capacity for approximately 65 people in total in summer months, 58 people in winter.

Accommodations

After a long day of celebrating, dancing, and dining, you and your loved ones will appreciate returning to the ranch’s cozy cabins and hotel-style rooms. The various lodging options feature an array of amenities, including possibilities such as full kitchens, full bathrooms, and unforgettable views. Guests of the ranch may also want to take advantage of the many activities available, like trail rides, hikes, fishing, canoeing, wildlife viewing, and more.

Services Offered

Big Bar Guest Ranch boasts a helpful team of professionals who delight in bringing couples’ wedding visions to life. They understand that getting married is a significant occasion and that each event is different. Every wedding at the ranch is customized to suit the individual needs of the couple, ensuring celebrations that accurately reflect their one-of-a-kind love.

Tablecloths
Tables
Dishware
Cutlery
Glassware
Setup and clean up (based on wedding planner or bride's instructions)
Liability Insurance

Services available at an additional fee:

Event rentals (wedding tents, sound systems, canvas camping tents)

**Please Note - This is a sample itinerary, Big Bar Guest Ranch will fully customize the itinerary to the needs of the guests'. Your imagination is the limit... Itinerary Sample **

Sign-up sheets for different activities at the bar for guests to plan their next few days of activities, including (but not limited to): hikes, fishing, horseback riding etc….

Day 1

3:00-4:00PM
Guests are arriving at Big Bar Guest Ranch. Team will greet and accompany guests to their respective cabins and accommodations where wedding favours will be awaiting them in their rooms. (favours providing by booking party)

6:00 PM
Welcome "cocktail hour" on the deck of the Harrison House followed by a casual get-together BBQ - (BBQ Honey garlic chicken thighs, glazed root vegetables, roasted potatoes) Western / Cowboy dress suggested.

9:00 PM
Line dancing/two stepping classes on the deck (optional)

10:00 PM
Post Dinner smores by the fire-pits outside the dining hall. ($5.00 optional)

Day 2

7:30-9:00 AM
Breakfast in the Dining Hall, consists of a buffet; (pancakes, house made pork sausages, farm fresh eggs, homemade bread)

9:30 AM
Morning Activities - including the "Groom's fishing group" (optional) and morning trail rides (additional fee for rider)

1:00 PM
Lunch in the Dining Hall for guests Buffet style, build your own sliders (roast beef, brined turkey, vegetarian)

1:00 PM
Light lunch of finger sandwiches, fruit and champagne for the bridal party in the accommodations of their choosing. Option to eat from buffet as well. No additional cost.

3:30 PM
Guests meet at the ceremony site (of your choosing) - welcome music playing

4:30 PM
Special Bridal cocktails or Champaign toast and served hors d'oeuvres (pigs in a blanket, cheese and crackers, mini quiche, etc.) ($10.00 optional)

6:30 PM
Wedding dinner in the Dining Hall and/or Deck/Outdoors. (We suggest a roast with smoked mountain beans, garlic pomme puree, and roasted root vegetables) 3 course wedding dinner or buffet.

7:30 PM Cutting of the cake in a location of your choosing

8:00 PM First dance, followed by lots of dancing and partying!

Day 3

7:30 - 9:00 AM
Breakfast in the Dining Hall and consists of a buffet; (pancakes, house made pork sausages, farm fresh eggs, hash browns, homemade bread)

8:00 AM
Breakfast in Bed for Bride and Groom in the accommodations of their choosing (optional)

9:30 AM
Morning Activities of your choosing

12:00 PM
Casual Burger BBQ Lunch on the deck picnic style, pulled pork\ chicken\beef tacos or fajitas, bean salads, coleslaw, sides of your choice.

1:00 PM
Departure of Guests and Bridal Party

** Cake services available on site, 45$ per tier. Cake of your choice.

Rates:

Low Season October-May
$6,000 for the venue
$160 per person
$80 per youth 6-15 years old
$0 per child

High Season June-September
$8,000 for the venue
$170 per adult 16+ years old
$85 per youth 5-15 years old
$0 per child

*These rates are based on a 3 day weekend package, arriving on a Friday afternoon, departing Sunday afternoon.

The rate per person is based on the package as a whole, not per day. A 15% service fee will apply to the final invoice.

Additional Ranch Activities

1 Hour Horseback Ride …………………………………..……..$100.00 per rider

2.5 Hour Horseback Ride .......................................................$180.00 per rider

Canoe and Boat Rental …………………………………………FREE (lifejackets available)

Fishing gear and tackle box...........…………….........…………$10.00 deposit

Booking Policies

DEPOSIT/CANCELLATION POLICY
We require a 50% deposit on accommodations booked to secure your reservation. Final payment is required 30 days prior to the arrival date. Date changes are guaranteed penalty-free with 60 days notice. All deposits and final payments are non-refundable, but in the event of cancellation we will issue a transferrable Letter of Credit for the full value of the deposit, good for 14 months from the date of the original booking. Letters of Credit are valid any time but may be subject to restrictions during peak periods. (weekends and high season) Letters of credit may not be applied to pre-existing bookings. Applicable taxes and any additional purchases such as activities and/or meals will be due upon departure. The booking party will provide all names of guests attending the event including any food allergies pertaining to attending guests. A rooming list will be provided to the booking party to facilitate rooming arrangements. Ages for minors must also be provided and waivers signed on their behalf by their legal guardians. All attending guests will be required to sign a waiver upon arrival on the property.

DINING
Meals are served in the Dining Hall and all non-alcoholic beverages are included with your stay. Fresh menus are set each day. We are glad to accommodate dietary requests. Wedding Cake can be provided onsite for an additional cost.

CHILDREN
Children of all ages are welcome at Big Bar Guest Ranch. Children must be 8 years old to participate in Trail Riding activities. Parent led Pony Rides are available for children under the age of eight.

LIQUOR
Beer and wine is not available for purchase from the Guest Ranch. If the Booking Party wishes to supply alcoholic beverages within our dining facilities, they will have to apply for their own liquor license and supply all liquore for the venue.

Big Bar Ranch would be happy to offer a bartender (gratuity excluded) for the evening should you choose to serve alcohol at your wedding.

OFF SITE GUESTS
We hold a very strict no drinking and driving policy and there must be designated drivers for those staying off site. We reserve the right to restrict a person from leaving whom in our perception is too drunk to drive.

MUSIC
We encourage our guests to truly celebrate this grand event. Music in the Harrison House must be turned down to a reasonable level by 2:00 AM as the ranch staff and owners live upstairs. Outside music may continue until 4:00 AM. A simple sound system is available for use on the ranch.

You are welcome to rent your own band or DJ for the event, we have a couple of locations available for them to set up.

WHAT YOU'LL NEED TO BRING/ARRANGE